Student Handbook

St. James Episcopal School
2018-2019 Student Handbook

ORGANIZATIONAL STRUCTURE

St. James Episcopal School [School] is a mission of the Church of the Good Shepherd [COTGS] and operates independently as a 501 (c) (3). The Board of Trustees oversees the operation and hires the Headmaster. The Headmaster hires all other School employees. The parent organizations include the Friends of St. James, and the Athletic Booster Club.

Parents are communicated with two newsletters, The ARK (weekly), the Jag Spirit (monthly).

St. James Episcopal School is comprised of three divisions:  School Day (Monday 9:00 am)

Primary School-Pre-Primary, Primary, and Pre-Kindergarten                 8:00 am-2:00 pm

Lower School-Junior Kindergarten, Kindergarten, and 1st-4th Grades   8:00 am-3:30 pm

Middle School-5th -8th Grades                                                                         8:00 am-3:30 pm

Mission Statement

The mission of St. James Episcopal School is to develop each child to his or her fullest potential; spiritually, intellectually, and physically, that each may grow in grace, enjoy freedom through knowledge, and lead a healthy, productive and meaningful life.

Philosophy

The Christian tradition is the foundation upon which St. James Episcopal School builds its educational philosophy.  Within this context, the School recognizes learning how to learn is as important for today’s society as knowing what to learn.  The complexities of life demand each individual be knowledgeable, productive, self-reliant, and responsible.

The St. James educational program is grounded in tradition, yet remains flexible and adaptive to individual needs.  The School helps each scholar develop the ability to understand, to analyze, to question, and to think creatively and critically while learning to communicate and collaborate.

We strive to assist each scholar’s spiritual and intellectual growth.  Inherent in the educational process is the obligation to promote the development of positive attitudes and habits and to aid in building sound, sensitive, healthy individuals who will be good citizens in the community.  We believe education, both religious and secular, is a continuous process and the attitudes and skills acquired during the years of an individual’s formal education advance each individual toward the realization of his or her full potential.

Core Principles

At St. James, our educational mission, philosophy, and decision-making are rooted in our community’s belief in:

  • A values-based educational environment rooted in Christian, Episcopal traditions, which fosters intellectual, spiritual, and physical growth.
  • The educational “intimacy” provided through small class sizes, attention to the individual, and positive parental involvement.
  • A curriculum that rewards academic excellence within a challenging, inspiring program that also seeks to address the individual learning differences of average to above average scholars.
  • An experiential, integrated curriculum that values STEAM (Science, Technology, Engineering, the Arts, and Mathematics), sports, and outdoor education as it expands the walls of the traditional classroom.
  • A structured class day and learning environment characterized by clearly defined behavioral standards.
  • Inspiring scholars and staff to strive for personal excellence and to work at a level consistent with their personal potential.
  • A safe community for scholars, parents, and friends based upon mutual respect and openness of thought.

Profile of a Graduate

THINKS

  • Reads, writes, computes, speaks, and think critically on all levels
  • Is an independent learner and self-advocate who perseveres in the face of academic rigor and is willing to take intellectual risks
  • Is media literate, able to detect bias and distinguish between reliable and unsound information, and applies relevant technologies
  • Evaluates, analyzes, and applies creative problem-solving skills
  • Communicates well, listens actively, speaks effectively, facilitates discussions, sees different perspectives, forges consensus, works collaboratively, and negotiates outcomes
  • Views challenges as opportunities for growth
  • Works well as a member of a team
  • Appreciates culture and fine arts

 BELIEVES

  • Demonstrates an eagerness to serve
  • Lives life with an attitude of thankfulness
  • Is a caretaker of the environment
  • Demonstrates a healthy understanding of self
  • Maintains an empathetic and compassionate attitude
  • Makes reasoned and ethical decisions
  • Values himself or herself as a child of God

BECOMES

  • Exemplifies St. James values and traditions
  • Is willing to step up to leadership
  • Exhibits courage in advocating for justice and compassion for those with differences
  • Demonstrates multicultural fluency
  • Comprehends and can converse about global issues
  • Works effectively in a climate of diversity
  • Sacrifices for the common good

ATTENDANCE

School Hours-9:00-3:30 Monday, 8:00-3:30-Tuesday-Friday, Primary School releases at 2:00 AM.

  • The McNeil Gym opens at 7:30 every day for Before School Care, except Mondays.
  • Before School Care on Mondays is in Mund’s Hall.
  • 7:45 AM Teachers on Duty/Scholars admitted to class (8:45 on Mondays)
  • 7:50 AM All scholars should be in their classes. (8:50 on Mondays)
  • 8:00 AM Scholars arriving after 8:00 are tardy and must report to the office. (9:00 on Mondays)
  • 7:45 AM – 4:15 PM Office Hours (8:45- 4:15 on Mondays)

Scholars should be on time every day!

Scholars will value learning if families emphasize punctuality and perfect attendance.

Scholars are expected to be in their class in proper uniform by 7:50 AM daily (8:50 on Mondays) and are tardy at 8:00 (9:00 AM on Mondays).  Scholars who are tardy interrupt the learning of others and miss important instruction. Any scholar who is tardy must check in at the office for a permit to enter class. Tardies, with few exceptions, are unexcused. After five (5) tardies, parents will receive a letter from the Office. Five tardies are counted as one complete day of absence.

In the event of an illness or emergency, parents should call SJES at 883-0835 by 9AM. Please send a note to your child’s teacher when the child returns to school. Parents are asked to work within the parameters of the School holidays for their family trips. If an absence of over five days is unavoidable, we ask parents to secure prior permission from the Headmaster at least one week in advance.  If a scholar misses more than eight (8) days per semester, it affects student achievement, and may indicate the need for academic probation and removal from after-school athletics. Parents of scholars who have accumulated eight (8) absences will be notified by letter that the scholar has been excessively absent. Parents are responsible for keeping up with absences and tardies through RenWeb. Scholars must be in attendance 90% of the school year to be eligible for promotion.  If a scholar is absent more than 10% of the school year, the Attendance Committee (administrators/classroom teacher) will meet to discuss the scholar’s eligibility for promotion. As per the School contract, the Headmaster makes the final decision regarding promotion. Absences due to religious holidays will be counted as an excused absence.

Absences and Make-Up work

If your child is ill and absent for more than two days, please make arrangements with the teacher for make-up assignments. Scholars have one (1) day to make up class assignments for each day absent.

ATHLETICS

All scholars in Grades 4-8 may participate in interscholastic basketball, track, and volleyball.

In addition, scholars in Grades 7 and 8 may compete on interscholastic teams in golf, tennis, soccer, and cross country. Games and meets are held at St. James and on other school campuses. Parents provide their own transportation to and from away games.

Philosophy for Student Athletics

Scholars at St. James have the opportunity to participate in a variety of team sports. As a vital component of our whole child approach to education, the Athletic Program (grades 4-8) at St. James aims to instill in each child a solid understanding of the basic fundamentals of various sporting activities and emphasize the overall importance of teamwork and good sportsmanship. We encourage each and every child to participate and to try a new activity, even if that child has never played that particular sport. Our goal is to offer scholars the opportunity to gain practical life lessons by being part of a team that encourages a healthy, active lifestyle.

Athletic competition at St. James Episcopal School is guided by the following ideals:

Participants will be positive St. James ambassadors at all times by behaving appropriately, being good team members, treating fellow teammates and opponents with kindness, compassion, respect, and encouragement. No pass/no play is followed at SJES.

Coaches will serve as positive role models for all players and act in a professional manner at all times. Coaches will also hold all players accountable for appropriate behavior and academic performance.

Parents/Spectators will serve as positive ambassadors for our School and will appreciate and commend good effort and skill, no matter which individual or team exhibits it. All individuals will treat officials, home and opposing cheerleaders, players, coaches, and fans with respect and courtesy.

ACADEMIC PROBATION AND ATHLETIC PARTICIPATION

At SJES, academic excellence and meeting individual course requirements is of primary importance. Scholars must be achieving grades of 70 or higher in each graded class each quarter to qualify for participation in extracurricular activities. Scholars will be placed on Academic Probation if they earn:

  • a 69 or below in any subject on EITHER the Progress Report or Report Card;
  • a “U” in any area on EITHER the Progress Report or Report Card (Including Conduct)

Any scholar on academic probation MAY NOT participate in after-school extracurricular activities for a minimum of the following three (3) weeks. When the grade average(s) in question has (have) improved to 70 or above, or the “U” grade has improved, reinstatement will take place. Scholars must show evidence of improvement or may be asked to withdraw from St. James Episcopal School.

ATHLETIC BOOSTER CLUB/FRIENDS OF ST. JAMES (PARENT ORGANIZATIONS)

Dues for Friends (all grades) and the Booster Club (Grades 4-8) are included in tuition. Membership in the Booster Club is optional for Pre-Primary through Grade 3 families and the cost is $10.

CAFETERIA/LUNCH/BIRTHDAYS

Parents (K-8) are invited to eat with their children. Parents may bring lunch for their child only. Lunch menus are provided on RenWeb.  The length of our lunch period does not permit scholars to go off campus for lunch. To encourage all scholars to eat their lunch without complaining, fast foods brought into the cafeteria (i.e. McDonalds, Whataburger…) should be in non-commercial containers.

Children may celebrate birthdays at school. Please check with your scholar’s teacher prior to providing birthday treats. Parents may bring cake, cupcakes, or cookies to share with the whole class.  Due to small class sizes, personal parties for selected friends may be divisive and feelings get hurt.  We ask that ALL girls, ALL boys, or ALL grade members be included, especially when invitations are distributed at School. Arrangements to leave School to attend a party MUST include same as above.

CELL PHONES

Cell phone use for scholars is prohibited on campus unless required by a classroom teacher. Scholar cell phones must be turned off and kept in a locker while in the building. After school, scholars may use a cell phone when they have left the building. Any use of a cell phone that does not follow these guidelines will result in confiscation of the cell phone and a parent must retrieve it from the School Office. Scholars may only use cell phones to take personal pictures or videos, text, or to access the Internet while on school property with the permission of a teacher or administrator. Multiple or significant infractions may result in the loss of cell phone privileges.

CHAPEL AND RELIGIOUS INSTRUCTION-EPISCOPAL IDENTITY

Episcopal schools are created to be communities which honor, celebrate, and worship God as the center of life, are models of God’s love and grace, and serve God in Christ in all persons, regardless of origin, background, ability, or religion.  They are created to “strive for justice and peace among all people and to respect the dignity of every human being.” The School makes every effort to be welcoming to children and parents of all faith backgrounds. Christian and non-Christian faiths are represented in our student body. This diversity encourages understanding and adds depth to the spiritual experience at School. For these reasons, all scholars participate in the classroom reflection each morning and in the chapel experiences. Worship experiences and religious holidays are Christian in orientation. Any decision not to participate regularly needs to be discussed with the Headmaster.

Spiritual Formation classes are offered to scholars beginning in Kindergarten and continuing through Grade 8. These classes offer a variety of experiences; explanations of the Episcopalian prayer liturgy, Bible stories, discussions of world religions, life issues, and lessons in leadership.

The School’s Chapel services provide the community the opportunity to gather weekly and share a common spiritual experience. All scholars and faculty are expected to attend chapel.

Parents are encouraged to attend All-School Chapel, (Kinder-8th) on Thursdays at 8:10.

Scholars attend the following chapel services:

  • Primary School and Junior Kindergarten Chapel-Wednesdays. Chapel uniform is required.
  • Middle School Chapel (Grades 5-8) Tuesday at 8:10 a.m. Chapel uniform is not required.
  • Lower School (Kindergarten – Grade 4) Tuesday at 8:45 a.m. Chapel uniform is not required.
  • All School Chapel (K – 8th) Thursday at 8:10 a.m. Chapel uniform is required.

CLASSROOM VISITATIONS

Parents and visitors are always welcome at St. James. All visitors need to secure a Visitor Pass from the Office. Adults on campus without a pass will be requested to return to the Office to obtain a pass. Please make sure your scholar has the money, lunch, supplies, and necessary materials to make it through the day prior to morning drop-off. Special instructions such as transportation, homework, etc., should be given to your child before the day begins. To ensure privacy, please discuss your child’s progress during scheduled parent/teacher conferences only.

Classroom visits (max 20 minutes) are arranged through the administrator(s) and the teacher.

CODE OF CONDUCT

Character plus intelligence; that is the mark of true education. Martin Luther King, Jr.

In order to guarantee all scholars the learning climate they deserve, we utilize a Positive Phrasing Discipline Plan. Positive reinforcement will be given to support scholars’ appropriate behavior. Teachers will keep in touch with parents through Agenda Planners, phone calls, and conferences. Administrators will investigate all sides involved in any situation requiring administrative intervention. Parents will receive a call from an administrator for any Office referral.

Scholarly Behavior Expectations

Scholars access multiple resources.                            Scholars bring necessary tools.

Scholars ask many questions.                                       Scholars exercise their intellect.

Scholars thirst for knowledge.                                                 Scholars set goals.

Scholars save important information.                           Scholars listen respectfully.

Scholars ponder the big ideas.                                    Scholars create a safe learning environment.

Scholars see from different perspectives.

Scholar behavior is directly related to teacher and parent expectations. Our staff is committed to high expectations, positive attitudes, and reinforcement of appropriate behavior. Scholars will be praised, complimented, and expected to have polite, courteous behavior at all times. Teachers will instruct scholars about expectations utilizing positive phrasing techniques.

Appropriate School-Wide Behaviors-“Do the right thing because it is the right thing to do.”

 Treat others as you would like to be treated.

  • Use the appropriate tone of voice.
  • Raise your hand for permission to speak.
  • Keep feet, hands, and other objects to yourself.
  • Keep your classroom neat and clean.
  • Safeguard the well-being of all scholars and the School.
  • Be dressed in proper dress code attire.
  • Maintain appropriate work-ethic behaviors.

 School-Wide Expectations for Appropriate Work Ethic

  • Work when you are supposed to work.
  • Complete all work and turn in on time.
  • Keep materials and learning environment organized.
  • Do your own work. (Use of other’s work must be cited and documented.)

Lower School Consequences for Inappropriate Behavior

All scholars will begin the day with a green colored card. Exemplary Behavior is indicated when a scholar moves to blue. If a scholar chooses inappropriate behavior, he or she will earn the following:

  • 1st – Warning – card turned to yellow
  • 2nd – Loss of Privilege – card turned to orange
  • 3rd – Administrative Action and Parent Contact – card turned to red

Work ethic and appropriate behavior provide the foundation for success.

Primary School and Lower School will document all behavior in the Agenda Planner daily.

Agenda Planners must be initialed daily by a parent. 

The Lower School Citizenship grade is based on the number of days the scholar has entries beyond yellow:

0-7 Days =“S”, 8-12 Days =“N”, 13 or more Days = “U”.

Middle School Discipline

The following behaviors and points are noted on Middle School “White Slips”. “Points” are incident specific, listed by failure to follow each expectation below.

(3)            Appropriate classroom behavior

(3)            Polite/Friendly behavior to others

(3)            Appropriate language

(3)            Appropriate Chapel behavior

(2)            Appropriate hallway behavior

(2)            Keep hands, feet, and objects to self

(2)            Speak with permission

(2)            Good cafeteria behavior

(1)            Appropriate dress code

MS Consequences include the following: 4 Pts.=30 Minute Detention, 8 Pts.=One-Hour Detention

Anything beyond eight (8) Points will warrant a Parent, Teacher, and Administrator Conference.

Severity Clause (ALL-SCHOOL)

Scholars will be sent to an administrator immediately for the following inappropriate behaviors:

  • Profanity/Obscenity
  • Racial slurs
  • Disrespect to adults
  • Bullying
  • Physically aggressive behavior

(Primary School-Intentional)

Any serious infraction of the rules may result in Suspension or Expulsion. Severity clause results in immediate loss of an S Conduct grade.

COMMUNITY SERVICE

As part of the School’s philosophy to develop responsible future citizens and in recognition of the youthful desire to help others, the School encourages service to the community. Service requirements will be reviewed at Parent Orientation at the beginning of the year. Kinder-Third Grade will have separate requirements from Fourth-Eighth Grades. Fourth–Eighth grade scholars at St. James are encouraged to set a yearly goal of 25 hours of community service. Scholars meeting or exceeding the goal will be recognized at Celebration Chapel. Eighth Grade scholars meeting a 100-hour service goal (total) receive a special ribbon at graduation.

CONFERENCES, GRADING, AND REPORTING

The chief means of conveying information about a child’s progress is through RenWeb and the Report Card. Year-end report cards are maintained in the scholar’s permanent record. All grade levels have a scheduled parent conference in the fall. Teachers also encourage conferencing whenever it will be helpful in furthering the communication between School and home. Teachers are available for personal conferences at School by appointment. By Board of Trustees policy, School records, including report cards and transcripts, are withheld for failure to meet contractual, financial obligations.

CONFIDENTIALITY OF SCHOOL RECORDS

The scholar’s permanent record is confidential; available only to the current classroom teacher, parents, legal guardians, and such School staff as the Headmaster has decided has a legitimate purpose in seeing the files. The teachers are encouraged to review files of their own scholars in order to plan academic programs and to better meet the individual needs of their scholars.

DEVELOPMENT/FUNDRAISING

The School Development Office coordinates all fundraising campaigns, grant seeking, and solicitations of support. Such philanthropic endeavors are closely tied to the internal and external community perception of the School. All contributions are recorded in the Business Office. Donors receive proper gift acknowledgement/tax receipts. Unless the Development Office receives a request for anonymity, Annual Fund donors are listed in the Annual Report.  The Board of Trustees and the The Friends of St. James occasionally hold “fun” events, in addition to those listed above, to build community and family involvement. These events raise additional funds for the School and are completely optional.

Fundraising includes three distinct events and every family is strongly encouraged to participate.

  • To encourage an attitude of service and philanthropy, our scholars will be asked to participate in a designated schoolwide fundraiser to be determined at the beginning of the year.
  • In the fall, we have our Annual Giving Campaign. Annual Giving is crucial to raise funds to cover the 25-30% that your tuition dollars do not cover for our operating budget.
  • In the spring, we have our Spring Fling Gala/Auction. This event is for those over the age of 21 and is an evening of fun, food, entertainment, amazing auction items, and great fellowship.

Philanthropy – Ways of Supporting St. James

The School annually receives support through the following vehicles:

  • Annual Giving Campaign– This campaign is launched each fall, and is intended to support the annual budget, funding acquisitions, and repairs that might not otherwise be possible. Tax deductible contributions are recognized. All families are asked to contribute.
  • Grandparents –Grandparents are informed of School events and performances, and are invited to visit the School anytime, especially on Grandparents and Special Friends Day. Grandparents may be solicited for support. Please add contact information for grandparent(s) to RenWeb.
  • Alumni Association – Alumni and parents of Alumni are vital to the community spirit of St. James and may be solicited for support of various types. Alumni may share news through the ARK and the Jag Spirit, and by meeting at Alumni events during the School year.
  • Memorial Gifts – St. James often receives gifts to honor the memory of departed loved ones. An acknowledgement card is sent to the donor and to the family members. Unless otherwise noted, memorial gifts are directed to the SJES Endowment Fund, which supports various School operational needs each year. Memorial names and donors are listed in the Annual Report.
  • Honorary Gifts – Each year the School receives gifts that name special persons whom a donor wishes to honor. Acknowledgement cards are sent to the honoree. Unless otherwise noted, honorary gifts are directed to the SJES Endowment Fund, which supports various School operational needs each year. Honoree names and donors are listed in the Annual Report.
  • In-Kind Gifts – These are non-cash gifts that are offered to individual classrooms, to the Library, or to other areas as appropriate.
  • Endowment Gifts – Gifts to the St. James Episcopal School Endowment Fund are permanently restricted, producing revenue that is used to support the School. There are also several endowed Scholarship Funds, which generate income to be used each year to award merit scholarships and need-based financial aid to deserving scholars.
  • Grants – Grants are received in response to formal requests for funding through corporations and foundations. Some employers in the region offer matching funds to double gifts made by their employees. Contact the SJES Office if you wish to suggest that a particular corporation or foundation be approached, or if you would like a list of employers providing matching funds.
  • Planned Giving – These are gifts of fiduciary instruments of any size, such as gifts of insurance, appreciated stock, real estate or annuity funds. Bequests also fall into this category. The Development Office works with the School’s Investment Manager to help donors find the best vehicle for the individual’s giving wishes. Planned gifts typically offer substantial tax benefits to the donor, and should be discussed with a tax advisor.

As an IRS 501(c) (3) corporation, all gifts to St. James Episcopal School are tax-deductible to the fullest extent of the tax-code laws. Tax receipts are produced for any single gift or pledge payment of $250 or more. For additional tax receipts, or to discuss your specific gift verification needs, please contact the Business Office.

DIVORCE DECREES, TEMPORARY RESTRAINING ORDERS, AND OTHER LEGAL INSTRUMENTS

When legal documents affect family life, they also impact life at School. The School focus is always on the children in its care. To fulfill this commitment, the School must be aware of all legal documents currently in force. Parents are responsible for giving the School all properly executed divorce decrees, temporary restraining orders and other Court Orders. These documents remain completely confidential.

DROP-OFF/PICK-UP

Information in RenWeb must document designated adults allowed to pick up each scholar.

All Primary School scholars must be walked to classes and signed in/out. Parents walking scholars to class are requested to park in the lot by the playground or the lot behind the Office. The Drop-off area for K-1st Grade is in the parking lot/horseshoe in front of the SJES Office. Drop-off for 2nd-4th grade is a loop through the parking lot on Water Street. Pick–up for K-4th Grades is in front of the SJES Office. Drop-off and Pick-up for Middle School is a loop through the Middle School Parking lot on the south side of the building where the doors are located. Monday Drop-off for all prior to 8:45 is in Mund’s Hall.

EMERGENCY FORMS

All emergency and family information must be entered in RenWeb within the first week of school.

St. James maintains emergency contact information, approved carpool drivers, health care information, and immunization records. These required forms are to be returned to the School Office for approved enrollment in classes. All necessary forms must be properly filed in the School Office to ensure admittance to classes prior to the first day of school.

EMERGENCY PROCEDURES – In case of any emergency, the Headmaster will send a RenWeb Alert.

WEATHER

When a weather emergency occurs, the Headmaster will send a RenWeb emergency alert to communicate with the School Community and will inform the local TV and radio networks. Parents are also advised to check the School website (www.sjes.org) for updates and current information regarding an emergency or school closure. When a weather emergency occurs during the School day, scholars are safest within the School environment and buildings and parents are discouraged from driving to campus during a weather emergency to remove their scholars from School.

FIRE

  • Each classroom has an evacuation plan prominently displayed.
  • Each classroom teacher instructs the class on the correct route to safely leave the building.
  • Each scholar learns and practices reaching a pre-determined gathering location.

Procedures

  • In the event of an actual fire or pending fire, the nearest fire call box should be activated.
  • Upon hearing the fire bell/tone, teachers should calmly and safely evacuate the building.
  • Evacuating scholars shall remain in their class groups and gather at the assigned areas.
  • Upon gathering in the assembly areas, teachers should account for each scholar.
  • Scholars who are not in their assigned rooms (i.e. using a tutoring room, library or rest room) should evacuate the building immediately and report to their teacher at the assigned area.
  • Teachers/scholars should quietly wait for “all-clear” to re-enter the building.

COMMUNICATIONS DURING EMERGENCIES

  • Should an emergency require St. James to delay/cancel regularly scheduled opening, OR to institute an early dismissal, the Headmaster will send a RenWeb Alert and notify TV networks.
  • Parents are advised to check the School website (sjes.org) in any emergency.
  • Upon opening school each fall, the staff shall create emergency “phone trees” for families and for the staff of the School. These “trees” shall allow every individual in every group (parents/scholars, school staff, food service personnel, church personnel etc.) the opportunity to be contacted in order to share information about an emergency and the action to be taken.
  • The School Office shall monitor the City of Corpus Christi 911 emergency broadcast system and use RenWeb to notify parents about specific procedures to follow.

FIELD TRIPS

St. James scholars enjoy the opportunity to take Field Trips to enrich the classroom experience. Parents who serve as drivers/chaperones for class trips may only drive grade level scholars and must make alternate arrangements for siblings or other children. Experience indicates that acting as a driver/chaperone requires 100% of the volunteer’s attention. Parents will be notified in advance of field trips. Scholars may only participate with the proper form completed and signed prior to leaving. When traveling in personal vehicles, seat belts or child seats, as required by law, must be used for all scholars for the entire trip. SJES automobile coverage DOES NOT extend to volunteer drivers driving their own vehicles. All drivers are required to file a copy of a current valid driver’s license and proof of liability insurance in the School Office prior to serving as a trip driver. The School reserves the right to check a registered driver’s driving record with Texas DPS.

GRADE PLACEMENT

Advancement from Pre-Kindergarten-8th Grade will be based upon attendance, academic readiness, parent-teacher conferences, teacher recommendation, developmental readiness (Gesell Observation), and the fulfillment of contractual agreements. Final decision for placement rests with the Headmaster.

HEALTH-RELATED ISSUES

Administration of Medicine

School personnel in the School Office are authorized by the Headmaster to administer prescription or non-prescription medication, provided that the School has received a written request from the parent, guardian, or other person having legal control of the scholar. All medication must appear in its original container, must be properly labeled with the scholar’s name, the dosage, and the time the medication is to be given. All medication must be stored in the Main School Office. Parents are to complete the designated section in RenWeb to indicate the School has permission to dispense medication.

Contagious Diseases/Injuries

Special health problems should be discussed with the teacher. Any special arrangements must be in written form and a copy given to both the teacher and the Office. Children with contagious diseases should be kept at home. When a scholar has been exposed to a contagious disease, parents are urged to notify the School immediately. After an absence due to a contagious disease, scholars (who have been seen by a doctor) must have a physician’s statement saying they are cleared to return to school.

SCHOLARS MUST BE FEVER AND SYMPTOM FREE A FULL 24 HOURS BEFORE RETURNING TO SCHOOL.

If there are reasons why a scholar should not fully participate in the School program (Including PE), a note should be sent to the teacher. Scholars not permitted to participate in Physical Education activities will also not participate in recess activities. The School must be notified in writing when injuries are completely healed, either by the parent or if released by an attending physician.

Health Room

All information regarding who to contact in an emergency is to be completed in the designated section of RenWeb. Office personnel have access to the scholar health records. In the event of accident or sudden illness, the School will notify the scholar’s parents. If the parents are not immediately available, the emergency contact(s) or designated physician will be notified. If the situation warrants, the scholar will be taken directly to the hospital.

Health Screening

Vision/hearing screenings apply to scholars enrolled in Pre-Kinder-Kinder, 1st, 3rd, 5th, 7th, and to any other first-time entrants. Scoliosis screening will be conducted on all scholars in 6th Grade.

Student Health Records

Each scholar is required by the Texas Department of Health to present a Health Form and an Immunization Record prior to the beginning of each year. The Health Form is kept in the School Office and must include the emergency phone numbers of those to be called in an emergency. A properly completed Immunization Record includes the dates of all State-required shots received.

IF THESE FORMS ARE NOT RECEIVED BY THE START OF SCHOOL, THE SCHOOL RESERVES THE RIGHT TO EXCLUDE THE SCHOLAR FROM CLASS.

HOMEWORK

Homework is considered an integral part of the program beginning in Grade 1. Work will be assigned by the teacher to reinforce what was taught in class and it is to be completed at home rather than during the school day. Homework must be handed in on time. Each teacher will send home specific grade level guidelines for such assignments. Homework assignments will assist scholars in mastering grade level curriculum and will increase academic achievement. Appropriate activities may include additional skill practice, projects, reports, and other activities necessary for mastery of objectives. Homework shall be assigned for the following purposes:

  • Practice Assignment-Independent work that reinforces skills after classroom instruction has occurred.
  • Preparation Assignments-Independent work that gives background data before topics are introduced.
  • Enrichment Assignments-Work that encourages the use of higher level thinking skills and enriches classroom activities.

Every night (Monday-Thursday) scholars in Lower School will have homework in Reading, Spelling, and Math and should take about 1 – 1 1/2 hours to finish. No homework will be assigned on Friday, although projects may be assigned early in the week that extend past the weekend. Scholars should practice math facts nightly. They also may have additional homework in one other subject. Please talk with your child about homework and encourage the completion of homework.

Middle School scholars should expect homework every night (Mon.-Thurs.). Some projects may be assigned early in the week and extend past the weekend. Honors courses have increased homework.

Contact your child’s teacher during their planning about any homework challenges. (Planning is during their PE time.) Homework is not unfinished class work. Unfinished class work is work your child did not complete at school and may add to homework time. Scholars who consistently have late or unfinished classwork will be placed on Academic Probation. Borderline averages (69, 79, and 89) are impacted by consistency in completing homework and work ethic.

LOST AND FOUND

Please mark all clothing/personal items with name tags and/or permanent ink with child’s name.

All found items will be taken to the gym. At the end of each quarter, all items left in Lost and Found will be put in the swap closet or donated to charity. Labeling everything ensures return of lost items.

MESSAGES FOR TEACHERS

Each teacher maintains a St. James e-mail account. E-mail addresses can be found on the SJES website (www.sjes.org). All St. James faculty and staff emails are firstlastname@sjes.org. Parents are encouraged to contact St. James teachers through e-mail during the hours of the school day. All teachers are asked and encouraged to respond in a timely and efficient manner. Please allow a 24-hour response time. Teachers are not required to give out their personal phone numbers.  If they choose to do so, please respect their family time and send texts and call only in the case of real emergencies.

OUTDOOR EDUCATION

The Outdoor Education Program is designed to enhance the academic curriculum while providing scholars the opportunity to learn about their environment and grow through participation in outdoor activities that promote cooperation, teamwork, responsibility and self-reliance. Trips are planned for grade levels (4-8) to integrate science, social studies, physical education, life skills, and leadership training. Due to the integral nature of these experiences to the St. James curriculum, trips are planned during the school week, and teachers and staff serve as sponsors. Attendance on Outdoor Ed trips is required The cost of each trip is NOT INCLUDED IN TUITION. Financial assistance is available by request to the Headmaster. Scholars must be passing and have satisfactory conduct prior to each trip.

PARENT/TEACHER CONFERENCES

The Parent-Teacher conference provides for strong two-way communication and helps both the teacher and parent to arrive at a better understanding of each individual’s strengths and opportunities for growth. Due to busy schedules, all conferences must be scheduled in advance. Glow and Grow Conferences with every parent will be held before Fall Break. To schedule a conference about specific issues, contact your child’s teacher before or after school or during your child’s PE time.

PARTIES

Scheduled class parties are held at Christmas and the End of Year. All other holiday parties should be kept very simple and approved by the teacher. Please respect your teacher’s rules on acceptable party refreshments/gifts. Classroom parties are for those scholars in that class only (unless a grade level has joined together). Birthday Parties are addressed on page 6 under Cafeteria/Lunch/Birthdays section.

PHYSICAL EDUCATION

Physical Education(PE) is part of the instructional program, and all scholars are required to participate. Any illness preventing participation in PE requires a written excuse to the PE teacher. A doctor’s excuse is required for scholars unable to participate for two or more days. Scholars who have a written note and do not participate in PE still go to the gym and also do not participate in recess.

SCHOLAR DRESS

ALL UNIFORMS MUST BE PURCHASED FROM ACADEMIC OUTFITTERS (local) OR LAND’S END.

Please mark all dress code items with your scholar’s name.

The SJES uniform represents 72 years of excellence in education and fosters great pride in St. James when seen off campus in the community. Uniforms help create an atmosphere that promotes focused learning and respectful expressions of individuality. In fitting with our mission, a uniform dress code has been identified as a useful tool in promoting an inclusive school culture. Our policy aims to minimize differences associated with spending habits and maximize bonding through similar dress.

Scholars shall be in compliance with the dress code each day PRIOR to arrival at school.

The SWAP Closet will only be opened on designated days and will not be opened to avoid Dress Code infractions. Compliance with Dress Code will earn scholars Friday Dress Code privileges and a Free Dress Day at the end of each quarter. Scholars not in compliance with Dress Code will receive a Dress Code Infraction Form to be signed by parents. After the third dress code infraction, scholars will lose Friday Dress Code privileges and Free Dress Day at the end of the quarter, and will be required to be in their daily uniform for the remainder of the quarter. Scholars start fresh each quarter. Every aspect of the Dress Code will be considered.

BOYS DRESS CODE-no light-up shoes

PRIMARY SCHOOL – Pre-Primary, Primary, and Pre-Kindergarten

CHAPEL DRESS

  • Elastic waist khaki shorts or pants
  • Long or short sleeve white polo shirt with SJES logo (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks

DAILY UNIFORM

  • Elastic waist khaki shorts or pants
  • Long or short sleeve white, grey, navy, or light blue polo shirt with SJES logo (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks

LOWER SCHOOL – Junior Kindergarten-4th Grade

CHAPEL DRESS

  • Khaki pants with belt loops (Kindergarten may wear elastic waist uniform pants and no belt.)
  • Brown or black leather belt with plain buckle
  • Long or short sleeve white polo shirt with SJES logo. (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks

DAILY UNIFORM

  • Khaki shorts or pants with belt loops (Kindergarten may wear elastic waist uniform shorts or pants and no belt.) Shorts must be no shorter than a dollar bill width above the knee
  • Brown or black leather belt with plain buckle
  • Long or short sleeve white, grey, navy, or light blue polo shirt with SJES logo. (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks

MIDDLE SCHOOL – 5th – 8th Grade

CHAPEL DRESS

  • Khaki pants with belt loops
  • Brown or black leather belt with plain buckle
  • Long or short sleeve white button down shirt, no SJES logo. (Shirttails tucked in)
  • Two-button navy blazer with SJES Crest (purchased in School Office)
  • Brown Topsiders
  • Dark trouser socks

DAILY UNIFORM

  • Khaki shorts or pants with belt loops. Shorts must be no shorter than a dollar bill width above the knee
  • Brown or black leather belt with plain buckle
  • Long or short sleeve white, grey, navy, or light blue polo shirt with SJES logo. (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color) No soles that leave black marks on gym floor
  • White socks

FRIDAY DRESS FOR ALL BOYS

  • Blue jeans or blue jean shorts (Shorts must be no shorter than a dollar bill width above the knee.)
  • Any sanctioned St. James t-shirt (Shirttails tucked in)
  • Any colored socks with Dress Code tennis shoes

JACKETS/OTHER FOR ALL BOYS

  • SJES sweatshirts, pullovers, shooter jerseys (with logo) may be worn over Dress Code
  • Any jacket is allowed outdoors during cold weather
  • No piercings, tattoos, chains, or distracting jewelry allowed
  • Boys’ hair must be neatly groomed, above the eyebrows, off the collar, and no longer than mid-ear

GIRLS DRESS CODE- white, light blue, or navy blue bows or headbands only, no sparkly or light-up shoes

PRIMARY SCHOOL – Pre-Primary, Primary, and Pre-Kindergarten

CHAPEL DRESS

  • Light blue pleated jumper with white or blue privacy shorts underneath
  • White middy blouse with light blue SJES tie
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks, knee socks, or tights. No leggings

DAILY UNIFORM

  • Elastic waist light blue shorts, light blue cotton split skirt, or light blue pleated jumper with white or blue privacy shorts underneath
  • White or navy middy blouse with light blue SJES tie
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color) No soles that leave black marks on gym floor.
  • White socks, knee socks, or tights No leggings

LOWER SCHOOL – Junior Kindergarten-4th Grade

CHAPEL DRESS

  • Light blue pleated skirt with white or blue privacy shorts underneath- Kindergarten girls may wear light blue pleated jumper. Skirts-no shorter than a dollar bill width above the knee
  • White middy blouse with light blue SJES tie
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color) No soles that leave black marks on gym floor
  • White socks, knee socks, or tights. No leggings

DAILY UNIFORM

  • Light blue shorts, light blue cotton split skirt, or light blue pleated skirt with white or blue privacy shorts underneath. Kindergarten girls may wear light blue pleated jumper. Skirts or shorts-no shorter than a dollar bill width above the knee
  • White or navy middy blouse with light blue SJES tie
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks, knee socks, or tights. No leggings

MIDDLE SCHOOL – 5th – 8th Grade

CHAPEL DRESS

  • Khaki pleated or A-line skirt. Skirts-no shorter than a dollar bill width above the knee
  • Long or short sleeve white button down shirt, no SJES logo. (Shirttails tucked in)
  • Two-button navy blazer with SJES Crest. (purchased in School Office.)
  • SJES girls’ tie. (purchased in School Office.)
  • Brown Topsiders with no socks. White tights allowed

DAILY UNIFORM

  • Khaki shorts or pants with belt loops. Shorts no shorter than a dollar bill width above the knee
  • Brown or black leather belt with plain buckle. No studs or rhinestones
  • Long or short sleeve white, grey, navy, or light blue polo shirt with SJES logo. (Shirttails tucked in)
  • Tennis Shoes – solid white, black, grey, or blue, simple trim in accent color allowed. Shoe laces-white, black, grey, or blue (predominant shoe color). No soles that leave black marks on gym floor
  • White socks

FRIDAY DRESS FOR ALL GIRLS

  • Blue jeans or blue jean shorts (Shorts must be no shorter than a dollar bill width above the knee.)
  • Any sanctioned St. James t-shirt. (Shirttails tucked in)
  • Any colored socks with Dress Code tennis shoes and any color hair bow or headband

JACKETS/OTHER FOR ALL GIRLS

  • SJES sweatshirts, pullovers, shooter jerseys (with logo) may be worn over Dress Code
  • Any jacket is allowed outdoors during cold weather
  • No distracting jewelry or artificial hair color, hair style, or hair accessory. Hair neatly groomed
  • Primary School-6th Grade-No make-up allowed. 7th/8th Grade girls may wear mascara/lip gloss

TUITION COMMITMENT

St. James Episcopal School contracts with parents for the full academic year. The School then enters into legally binding contractual relationships with its employees, vendors, and other service providers based upon the anticipated enrollment for the coming academic year. Therefore, as stated in student contracts, “Cancellations of enrollment, whether by withdrawal or dismissal occurring on or after July 1, 2018 will result in my obligation to pay the full Annual Tuition and any supplemental balance as directed by School as liquidated damages in lieu of other damages to School for its losses caused by my scholar’s withdrawal or dismissal.” The School will collect stated tuitions and fees for the entire year.